Study Deferral & Semester Withdrawal

📌 Application Process: Submit a request through the electronic portal. If technical issues arise, coordinate with the Deanship of Graduate Studies and submit the form manually. 

📌 Approval Process:

1. Recommendation of the Department Chair
2. Recommendation of the College Dean
3. Submission of the Request Form

📎 Related Links:
👉 Withdrawal Procedure

Request for Course Withdrawal

📌 Application Process: Submit via the electronic portal. If unavailable, submit manually. 

📌 Approval Process:

1. Recommendation of the Department Council
2. Recommendation of the College Dean
3. Submission of the Request Form

📎 Related Links:
👉 Course Withdrawal Form

Registration Request Forms

📌 Course & Research Registration: Submit requests via the electronic portal or manually if technical issues arise. 

📌 Approval Process:

1. Department Approval
2. College Approval
3. Submission of the Registration Form

📎 Related Links:
👉 Electronic Registration Guide

Comprehensive Examination Procedures

📌 Exam Registration: Submit an application to the Department Chair. 

📌 Approval Process:

1. Department Council Approval
2. Submission to Deanship of Graduate Studies 

📌 Exam Results: Results are recorded and forwarded for review.

📎 Related Links:
👉 Graduate Studies Regulations

Alternative Exam Request

📌 Application Process: Submit a request to the department and secure College Council approval before forwarding to the Deanship. 

📌 Approval Process:

1. Recommendation of the Department Council
2. Recommendation of the College Council
3. Submission of the Alternative Exam Request Form

📎 Related Links:
👉 Alternative Exam Request Form

Thesis Defense Committee Formation & Scheduling

📌 Application Process: Submit the required request forms along with the student's thesis/dissertation via the electronic portal. 

📌 Approval Process:

1. Recommendation of the Department Council
2. Recommendation of the College Council
3. Final Submission to the Deanship of Graduate Studies

📎 Related Links:
👉 Thesis Defense Scheduling Form

Re-Enrollment Request

📌 Application Process: Submit the request form for re-enrollment before the start of the semester. 

📌 Approval Process:

1. Recommendation of the Department Council
2. Recommendation of the College Council
3. Final Submission to the Deanship of Graduate Studies

📎 Related Links:
👉 Re-Enrollment Request Form

Exceptional Opportunity Request

📌 Application Process: Students who need an extension must submit an application. 

📌 Approval Process:

1. Department Council Approval
2. College Council Approval
3. Final Submission to the Deanship of Graduate Studies

📎 Related Links:
👉 Exceptional Opportunity Request Form

Internal Transfer & Course Equivalency

📌 Application Process: Submit a request for program transfer or course equivalency. 

📌 Approval Process:

1. Recommendation of the Receiving Department Council
2. Recommendation of the College Council
3. Submission to Deanship of Graduate Studies

📎 Related Links:
👉 Internal Transfer Form
👉 Course Equivalency Form

Graduation Procedures & Thesis Submission

📌First: Graduation Requirements

1. Complete all required coursework in the study plan.
2. Pass the comprehensive examination (if applicable).
3. Have an approved research plan and successfully defend the thesis/dissertation.
4. Comply with all university regulations and academic policies.

📌Second: Thesis Submission Process

1. Thesis Formatting: Must follow official guidelines; the document must be free of errors.
2. Final Approval and Submission: After all revisions are done, submit the final version to the department. The Department Council and College Council must approve it.
3. Electronic & Hard Copy Submission: Upload to the graduate portal; submit a hard copy to the Deanship of Graduate Studies with required forms.
4. Required Documents for Graduation: Thesis Submission Form, Final Thesis Approval Form, Clearance Form, and a PDF copy of the thesis.
5. Final Processing: The Deanship reviews documents, issues official confirmation, and then the student receives the certificate and transcript.

📌Important Notes:

• Failure to complete the thesis submission may delay graduation.
• The thesis must adhere to academic integrity and plagiarism policies.
• For detailed deadlines, see the Deanship of Graduate Studies website.

Admission Procedures & Acceptance Deferral Request

1. Inform the Admission Unit of the intent to defer before issuing the university ID.
2. Fill out the Acceptance Deferral Request Form and submit it to the department/program.
3. The program reviews the request within the first week of the semester.
4. The Department Chair signs if approved, forwards it to the Deanship by the end of the first week.
5. Once approved, the administration sends a payment link for the deferral fee.
6. After payment, the Admission Unit issues an official deferral confirmation.

📌Important Notes:

• Submit the request on time to avoid admission cancellation.
• Payment must be completed or the seat is lost.
• The deferral is valid only for the approved period; reactivation requires compliance with regulations.

Refund of Tuition Fees for Regular Graduate Programs

📌First: Tuition Fee Refund Policy

• Full refund if the withdrawal request is submitted before the end of Week 2 of the semester.
• 70% refund if submitted from Week 2 until the end of Week 5.
• No refund after Week 5.

📌Second: Withdrawal from a Course (Apology Process) See: Withdrawal Procedure Link

📌Third: Program Withdrawal Procedures Students must submit a program withdrawal via the Academic System Portal: Academic System Portal

📌Fourth: Tuition Fee Refund Procedures

1. Fill in the Tuition Fee Refund Request Form.
2. The Student Affairs Unit reviews compliance.
3. A refund check is issued for the eligible amount.

📌Important Note:

• The refund is processed only after an official course withdrawal (apology) or program withdrawal request is submitted electronically, with approvals.